Santa Cruz, a coastal city in Costa Rica known for its stunning natural landscapes and commitment to environmental sustainability, sought to update its meeting rooms. In line with their dedication to preserving natural resources, the Municipality chose the VISSONIC PMU series Modular Paperless Conference System for its eco-friendly features and intelligent focus.

Santa Cruz State has breathtaking beaches and volcanic landscapes, places a strong emphasis on conservation. The municipality prioritizes protecting its natural resources, including forests, mangroves, and marine ecosystems. To align with this commitment, the VISSONIC PMU system was chosen for its eco-friendly features and multimedia functionality.

The project involved the installation of 18 VIS-PMU-T Modular Paperless Multimedia Conference Units, complemented by optional Discussion & Speaker Modules VIS-MDSP and Voting & IC Card Reading Modules VIS-MVIC. Each meeting unit boasts a simple yet powerful desktop interface, equipped with an 11.6" HD touch screen that functions like a tablet PC. This enables participants to view and highlight documents, pictures, and videos in real time, enhancing collaboration and engagement.

The PMU unit supports online voting, providing instant generation of result statistics visible directly on the document page. This streamlines the voting process, making it more efficient and convenient. Additionally, participants can engage in online chat, leave messages for specific individuals, or post public notices without interrupting the meeting flow, ensuring seamless continuity and comprehensive meeting records.

To enhance accuracy and accountability, the modular paperless conference system seamlessly integrates with a camera tracking system. This enables accurate attendance records and ensures the precision of meeting minutes. The system captures the speaker's identity and duration, displaying the camera feed directly on the unit screen. This feature fosters productive exchanges by facilitating effective communication and equal participation. Furthermore, the system allows for audio recording, ensuring backup copies of meeting recordings that are accurate and complete.

The installation of the VISSONIC PMU series Paperless Conference system was completed at the end of last year, and it has been in use for 7 months. The Municipality of Santa Cruz has provided excellent feedback, praising the system's rich functionality and stability. The paperless conference system exemplifies the concept of sustainable development, reducing paper waste, and realizing intelligent multimedia conferencing capabilities.

The VISSONIC PMU series Modular Paperless Multimedia Conference System has successfully addressed the Municipality of Santa Cruz's need to update its meeting rooms. With its eco-friendly features, seamless integration with a camera tracking system, and comprehensive functionality, the system has played a pivotal role in promoting sustainable development and facilitating efficient and productive meetings.