The Junta de Protección Social (JPS) of Costa Rica is a cornerstone of the country’s social welfare system, responsible for managing critical programs that support public health, education, and social security. As a forward-thinking institution, JPS prioritizes efficiency, transparency, and environmental sustainability in all its operations.

For years, JPS relied heavily on paper-based processes for their frequent executive meetings, strategic planning sessions, and stakeholder consultations. This approach led to several persistent challenges:

• Excessive Paper Use: Thousands of pages were printed for each meeting, resulting in high costs and environmental strain.

• Inefficient Document Management: Preparing, distributing, and storing meeting materials consumed significant time and resources.

• Limited Interaction: Sharing and updating information during meetings was cumbersome, hindering collaboration.

• Security Risks: Sensitive documents were vulnerable to unauthorized access or loss.

JPS turned to VISSONIC’s VIS-PMU-T paperless Conference System to address these issues effectively. The system’s standout feature—replacing traditional paper with digital displays and leveraging network technology to connect all seats—aligned perfectly with JPS’s goals. The following features of VISSONIC's VIS-PMU-T are particularly compelling:

• Pre-Meeting: Streamlined scheduling and document distribution through digital platforms.

• During Meetings: Real-time information sharing, interactive voting, and secure access via RFID authentication.

• Post-Meeting: Automated summaries and easy export of meeting records for efficient follow-up.

Furthermore, VISSONIC's paperless conference system product line offers modules with diverse functionalities, including RFID card authentication, attendance registration, discussion management, and voting capabilities, ensuring a flexible, efficient, and eco-friendly solution.

JPS achieved remarkable improvements after the meeting with implementing paperless conference system of VISSONIC:

• Paper Consumption Reduced by 85%: Significant cost savings and a smaller environmental footprint.

• 70% Faster Meeting Preparation: Documents are digitally shared in advance, saving time and effort.

• Enhanced Collaboration: Real-time updates and interactive tools improved decision-making and participation.

• Improved Security: Digital documents with encryption and access controls ensured confidentiality.

• Green Meetings: Aligned with JPS’s sustainability goals, reducing waste and promoting eco-friendly practices.

With VISSONIC’s paperless conference system, JPS has set a new standard for modern, sustainable, and efficient governance, proving that technology can drive meaningful change in the public sector.