The Parliament of Malawi (PoM) has recently completed a significant digital transformation, upgrading its decades-old meeting management system to VISSONIC’s next-generation paperless conference systemsolution. This modern system is tailored to meet the complex needs of the 235-member legislative body, enhancing efficiency, sustainability, and functionality.

Background

The Parliament of Malawi’s previous conference system relied on outdated microphone units and a basic chairperson console, which imposed the following limitations during sessions:

- Voting took up to an hour as the system could not identify individual members or accurately record their votes.

- Determining attendance required manual processes that often exceeded 30 minutes.

- The previous system lacked messaging capabilities and was unable to effectively utilize the large screens in the main conference hall for member presentations.

- Aging hardware frequently malfunctioned, causing delays in meetings.

- Heavy reliance on physical documents resulted in inefficiencies and high operational costs.

The Parliament sought a comprehensive solution to manage audio, voting, attendance, electronic documents, and messaging—all integrated into a user-friendly conference system.

VISSONIC’s Innovative Solution

To drive the Parliament of Malawi’s digital transformation, VISSONIC delivered a complete suite of advanced solutions. Included paperless conference unit with an HD touchscreen VIS-PMU-TL and discussion and voting module VIS-DVOT-TL , enabling real-time voting, attendance tracking, document sharing, and instant messaging. A centralized server system integrates all functions for streamlined conference management. Reliable CAT5e cables and hub switches ensure stable connectivity, while extended power supplies guarantee uninterrupted operation.

The deployment of this advanced equipment provides Parliament with transformative functions:

lSecure IC card-based attendance and voting processes are now completed in under five minutes.

lMessages can be easily shared, with personal terminal screens synchronized to all conference terminals and large hall screens.  

lStandard CAT5e cables with RJ45 connectors ensure easy installation, standardized wiring, and simpler maintenance.  

lSwitching to a paperless system supports environmental sustainability, significantly cutting paper use and operational costs.

The new system has resolved longstanding challenges, enabling members to focus on legislative discussions without technical disruptions. Feedback from the Parliament reflects their satisfaction:

"With the support of the UNDP and VISSONIC’s advanced paperless conference system, the Parliament of Malawi is undergoing a major digital transformation. This step into the digital age has enhanced efficiency, reduced costs, and promoted sustainability. We are proud to embrace a digital future!"

 The successful implementation of VISSONIC’s solution marks a pivotal moment for the Parliament of Malawi, setting a benchmark for legislative modernization in the region.