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City councils are all about effective debate and good decision-making. Today more than ever, the qualitative audio-visual setup of a city council chambers is critical to facilitating both. So how do you ensure that every City Council member is heard and heard correctly? We've highlighted the most common audiovisual challenges in city council chambers.
Discussion of items on the agenda is the most important activity during Council meetings. In many council chambers, the audio system consists of multiple microphones, ideally one for each council member to capture their voice.
As a natural response, when speakers burst into the microphone, audio levels are raised, resulting in audible artifacts such as audio distortion or feedback. Both of these effects can be disastrous for clarity and create a very unpleasant listening environment.
VISSONIC modern conferencing solutions take a different approach when it comes to enhancing the speaker's voice. Sound amplification in conference systems is done in microphone stations because they contain local speakers. Applied to city council meetings, this feeds almost directly into the ears of council members, providing clear and understandable audio. The end result: more engaging discussions and improved overall meeting productivity.
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Because city councils and similar types of meetings need to report on the decisions made, minutes are often used to create meeting notes. Depending on the legislation, audio-visual recordings may even be the official record of a meeting without the need for a written record.
Clear recordings and clear audio are a must. Conferencing systems help achieve this by ensuring that only the audio of the speaker is captured without any annoying background noise.
Advanced built-in features such as one-touch calling and requesting a call (available at the push of a button) help eliminate background noise from the recording. If a council member is not speaking, their microphone is turned off. Speech-to-text integration helps record meeting minutes and enrich them with automatic metadata.
There is a global push for government transparency and open communication with voters about what is happening with their tax dollars. In some countries, there is even a need to ensure open government in order to make meetings legitimate.
While council meeting minutes have been released and/or made available online to citizens, today's city councils are going much further. Audio and/or video recordings of council meetings are available, or in many cases, meetings can even be streamed live or on-demand through various streaming and webcasting services.
The momentum for streaming public hearings and council meetings has only increased since the outbreak of COVID-19. Complete or partial embargoes and social alienation rules make it difficult for citizens to attend council meetings in person. This is another reason why more and more city councils are starting to offer live or on-demand web streaming of their meetings.
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For a variety of reasons, building an efficient city council chamber is no longer just about audio. While older systems date back to the days when audio mattered most, newer conferencing solutions are multimedia-oriented and built for a truly future-proof city council chambers.
In the case of remote or hybrid council meetings, this means overcoming challenges in terms of moderating and voting. Fortunately, obstacles can be easily overcome using a meeting solution that was developed with these specific challenges in mind.
Voting is facilitated by a clear display of the order of business and a digital voting dashboard that allows the chair to start voting, share results with participants, and even view, save or print reports.
As mentioned above, today's advanced conferencing equipment offers built-in features such as recording and camera tracking to support video conferencing as well as live or on-demand streaming and webcasting.
Council member sites can even enable document viewing (e.g., meeting agendas), participant registration, and electronic voting solutions. Text-to-speech integration facilitates the process of recording meeting minutes.
As far as integration with remote platforms is concerned, streaming audio and video from your meeting system to any platform becomes a breeze. You can easily bring platforms such as Zoom or Teams into the interface of your audio/video system, or even forget about them altogether and choose to use dedicated municipal conferencing software that provides the best solution for municipalities.
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It should be clear to you by now that today's advanced conferencing solutions for city council chambers are more than just microphones and speakers. Setups can be as basic or as complex as your particular city council chambers require.
What these solutions have in common is that they are all very flexible. They can be customized to meet highly specific requirements. And they can always be easily scaled up or down, and upgraded with additional features and/or components.
The audiovisual setup of your city council meeting room can even be 100% wireless, easily disassembled and even movable if your situation requires it.
VISSONIC Electronics is a PRO AV manufacturer and solution provider, with its own brand VISSONIC, is comprised of R & D, production, sales and marketing worldwide. We mainly developing high tech audio visual devices including: Digital DSP Conference system, 5G wifi wireless conference system, wireless translation system, matrix switchers for standalone and modular, and video wall processor etc. We offer custom solution to you, please contact us for more details.